Project Management

project management

Pelago Management’s project management services cover the entire spectrum from shipyard delivery and construction supervision to the commencement of operations, along with all related activities in between.

Managing a project involves a series of coordinated activities aimed at achieving specific goals within defined constraints such as time, budget, and scope.

Initiation
- Define project objectives and scope
- Identify stakeholders and their expectations
- Conduct feasibility studies or business case analysis
- Develop a project charter or initiation document
Planning
- Work Breakdown Structure (WBS)
- Schedule
- Budget and cost estimatas
- Resource allocation
- Risk management plan
- Communication plan
- Quality assurance plan
Execution
- Mobilize resources and asset tasks
- Coordinate team activities and manage workflows
- Ensure quality standards are followed
- Communicate with stakeholders and manage expectations
Monitoring and Controlling
- Track progress against the plan (time, cost, scope)
- Manage changes and update plans as needed
- Monitor risks and implement mitigation strategies
- Conduct performance reviews and quality checks
- Report status to stakeholders
Project Closure
- Finalize all deliverables and obtain stakeholder approval
- Release resources and close contracts
- Conduct post-project evaluation and lessons learned
- Archive documentation and close the project officially

Project Management

Managing a project involves a series of coordinated activities aimed at achieving specific goals within defined constraints such as time, budget, and scope.

Initiation
- Define project objectives and scope
- Identify stakeholders and their expectations
- Conduct feasibility studies or business case analysis
- Develop a project charter or initiation document
Planning
- Work Breakdown Structure (WBS)
- Schedule
- Budget and cost estimatas
- Resource allocation
- Risk management plan
- Communication plan
- Quality assurance plan
Execution
- Mobilize resources and asset tasks
- Coordinate team activities and manage workflows
- Ensure quality standards are followed
- Communicate with stakeholders and manage expectations
Monitoring and Controlling
- Track progress against the plan (time, cost, scope)
- Manage changes and update plans as needed
- Monitor risks and implement mitigation strategies
- Conduct performance reviews and quality checks
- Report status to stakeholders
Project Closure
- Finalize all deliverables and obtain stakeholder approval
- Release resources and close contracts
- Conduct post-project evaluation and lessons learned
- Archive documentation and close the project officially

Shipyard Construction Supervision (existing & newbuilt)

Quality control
- Ensure asset construction meets specifications, budgets, and timelines

Installation of major equipment and safety systems
- Plan, coordinate, and execute installation of equipment and systems
Procurement of long-lead items
- Ensure long-lead items are procured and delivered in accordance with the project plan
Commissioning & factory acceptance tests of systems and vendor packages
- Verify compliance with agreed design and delivery

Inspection and Testing
- Verifying structural integrity and system installation

System Testing
- Mechanical, electrical, control, and safety systems

Performance Verification
- Confirming the asset meets operational requirements

Documentation and Certification
- Recording test results and obtaining regulatory approval

Sea trials
- Harbor/acceptance/IMO compliance. DP trials (for drillships/semi-DP). Shock and motion tests where required

Training and handover
- Preparing the operations team and formally transferring the asset

Asset Preparation & Activation

Develop detailed plans for asset activation, oversee the rig’s preparation for operation, including equipment installation and safety assessments, ensuring a seamless transition to operations. We provide comprehensive support through highly competent and qualified personnel to ensure assets are fully prepared and compliant with applicable regulations before deployment.

A comprehensive set of activities and checks carried out to ensure the asset is ready for safe and efficient operations. This phase typically occurs after construction or reactivation and before deployment to the site.

Assessment and inspection
- Evaluating the current condition of the rig/vessel, reviewing preservation measures taken during the idle period

Maintenance and repairs
- Overhauling equipment and systems, replacing outdated or obsolete components, especially control systems

Technical readiness
- Complete installation of drilling package, BOP and riser, verify loadouts and inventory, ensure spare parts and consumables stock

Regulatory and certification
- Class notations, statutory certificates, local and regional registrations, drilling permits, marine warranties, insurance placement (hull & machinery, P&I, control of well, loss of hire)

Crew mobilization & training
- Crews are trained in accordance with applicable standards and requirements. Regular safety/emergency preparedness exercises are carried out on board

Operational readiness
- Route planning, weather forecasting, and contingency planning, integrated systems tests (power, DP, kill/evacuation), logistics planning for support vessels and helicopters, supply chain, port authorities’ coordination, etc.

QHSE & Environmental preparations
- Having structured systems, trained personnel, and tested procedures as effective barriers in placed to prevent incidents, protect people, and safeguard the marine environment during operations

Planned major maintenance / special periodic surveys (SPS)

5-year class/major survey activities
- Dry-docking or partial out-of-water surveys for hull work (semis/ship-shaped units) as required, detailed structural inspections, cathodic protection checks
- Major overhauls of critical equipment: engines/generators, thrusters, cranes, winches, jacking systems, moonpool/safety systems
- BOP and pressure-system recertification, full system testing and recertification by vendors
- Renewal of lifesaving appliances, firefighting systems inspections, electrical switchboard overhaul
- Upgrades to meet new regulations or client-driven modifications

10-year (classification & statutory) surveys
- Comprehensive class renewal survey often called an intermediate or special survey at 10 years (scope depends on class rules and flag state)
- May include both topsides and hull structural ultrasonic thickness measurements, fatigue assessments, detailed DP and dynamic systems tests, remediation works
- Major refits: overhaul of drilling package (drawworks, mud pumps, BOP stack refresh), replacement of critical long-lead systems nearing life expiry, modernization of control systems and automation
- Potential life-extension programs: structural reinforcement, removal/replacement of obsolete components, emissions and ballast water treatment upgrades

Mid-life upgrades, reconfigurations, nationalisation, & regulatory driven modifications

Technology refresh
- DP systems, automation upgrades, well-control improvements, emissions control systems, hybrid power solutions, dynamic load monitoring

Role conversion
- Conversion to a new role (e.g., floater to production unit, accommodation vessel) or upgrades for deeper wells or harsher environments

Equipment replacements
- Aligned to life-cycle cost optimization, replacement of major equipment (e.g., new mud pumps), new BOP stack

Deactivations, cold-stacking & layup

Short-term stacking
- Maintain minimal crew, conserve equipment, perform preservation procedures (corrosion prevention, humidity control), conduct periodic system run-ups

Long-term cold stack
- Comprehensive preservation programs, major decommissioning of consumables, mothballing procedures to prevent deterioration, reduced insurances, maintain class notation if intended to return to service

Cannibalization
- Planned removal of parts to support other rigs, performed where economically justified

Reactivation

Reactivation from warm/cold stack requires inspection, recertification, equipment testing, spare replenishment, crew up-manning, re-certification by class and flag state, new insurance placements, and operational drills. Mobilization costs can be significant and increase with layup duration.